Employer Information


The 40th Engineering Exposition at Virginia Tech

The Engineering Expo at Virginia Tech is the second largest student-run career fair in the country. Due to growing demand to attend the event, we are excited to announce that the 40th Engineering Expo will be the first three-day event in the history of the career fair! The Expo provides an opportunity for employers to visit Virginia Tech, and share with students more information on the positions they need to fill. Employers often have internships, co-op positions, and full-time jobs.

The Student Engineers' Council works hard to make this an outstanding event for employers as well as students. We hope to enhance the experience this year with the use of Career Fair Plus, a mobile app designed specifically to benefit career fairs.


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Engineering Expo Registration Checklist

Follow each step to complete your registration. These steps need to be completed in order.

 

Booth Assignments


Booth Types

Booth Size Location
Standard 8ft x 6ft Randomly assigned
Platinum Sponsor 10ft x 6ft Commonwealth Ballroom

Booth Numbering

Location Floorplan
Commonwealth Ballroom
Old Dominion Ballroom
Squires Student Center Lobby

Sponsoring the SEC


Levels of Expo Sponsorship

Silver
Gold
Platinum
Diamond
Guarantees Booth in Commonwealth Ballroom (Main Location)
Access to Skip The Line ™
Logo on Student Page
Two Additional Attendees (4 Total)
Invitation to attend the 2019 Leadership in Engineering Conference for Recruitment
Career Fair Plus Featured Employer Ad
Logo on Homepage
Six Additional Attendees (8 Total)
One Full Day Interview Booth
Guarantees Priority Booth
Career Fair Plus Banner Ad
Donation of $5000 to Student Organizations through Competitive Process
Assistance in Planning On-Campus Info Sessions
Custom booth placement

Career Fair Plus

We are excited to announce that we will be using Career Fair Plus, a mobile app designed to enhance the career fair experience for both students and recruiters, for the 2019 Engineering Expo!

  • The app offers many benefits to students, including an interactive list of companies that are attending the event as well as interactive booth maps.
  • Employers can display ads at the top of the Employers page within the app by purchasing sponsorship or add-on options.
  • The app also offers a feature called Skip The Line ™, which allows students to sign up ahead of time for time slots to talk to recruiters. These time slots are left to the discretion of each company that has access to the feature. Access to Skip The Line™ will be given to all sponsors and will also be offered as an add-on option.

Sponsoring the SEC

The SEC places a high value on all employers who elect to become a sponsor of the Expo; your sponsorship supports our philanthropic efforts. Every year, the SEC gives over $140,000 to design teams, engineering organizations, and engineering faculty in the form of three funds, as well as scholarships.

  • $700,000 Student Engineers' Council Design Team Endowment Fund
    The Design Team Endowment (DTE) is given to 60 engineering design teams, totaling $30,000 each year. It was created to afford design teams the opportunity to succeed in cases where a lack of funding might otherwise hinder them. The DTE provides funding for, but not limited to, design competition entry fees, tools, and hardware.
  • $1,000,000 Lynn Nystrom Engineering Organization Fund
    The Engineering Organization Fund (EOF) is given to over 50 engineering organizations, totaling $60,000 each year. It was established to financially assist organizations in sponsoring engineering-related events and programs, such as conferences, student projects, and outreach programs.
  • Big Contribution
    The Big Contribution is given to faculty and staff to support research and other projects in the College of Engineering, totaling $30,000 each year. In the past, SEC has funded research on cyborgs, contributed to the 4-axis mill in the Ware Lab, and provided funds for accelerometers in Goodwin Hall.

Engineering Expo Prices


Booth Prices

See "Sponsorship" section for what is included in each package.

All packages include a standard 8ft x 6ft booth and 2 attendees.

Basic Silver Gold Platinum Diamond
$950 $1450 $1950 N/A $10,000
Basic Silver Gold Platinum Diamond
$850 $1350 $1850 N/A N/A
Basic Silver Gold Platinum Diamond
$750 $1250 $1750 $2250 N/A
Basic Silver Gold Platinum Diamond
$1800 $2200 $2700 $5000 N/A
Basic Silver Gold Platinum Diamond
$1600 $2000 $2500 N/A N/A
Basic Silver Gold Platinum Diamond
$2550 $2850 $3250 $6750 N/A

Add-Ons

Item One Day Price Two Day Price Three Day Price
Additional Attendee $75 $100 $125
Additional Booth $850 $1700 $2550
Interview Booth $200 $400 $600
Company Flyer at Student Check-In N/A N/A $200
Company Logo Projected in Squires N/A N/A $200
Company Logo on Website Home Page N/A N/A $500
Access to Skip The Line ™ N/A N/A $300
Career Fair Plus Featured Employer Ad N/A N/A $500
Career Fair Plus Banner Ad N/A N/A $500

Shipping Your Booth


We ask that you ship your booth materials to Hollins Exhibition Services in Roanoke, VA; they are our partners and provide an excellent service. A shipping packet, with additional information, will be provided to all registrants closer to the date of the Expo when booth numbers are available.

Your materials must be shipped to:

Company name and booth number
c/o Hollins Exhibition Services
7615 Williamson Road NW
Roanoke, VA 24019


Policies


The SEC offers two methods with which to pay for invoices: checks and credit card. While we can process your card by taking information over the phone, it is far more secure to do so online. Credit card transactions will incur an additional 4% processing fee. Check payments have no additional fees. To pay by check, please address the check to "Student Engineers' Council at Virginia Tech" with your company’s name in the memo and mail to the following address:


Student Engineers' Council

328 Whittemore Hall

1185 Perry St

Blacksburg, VA 24060


After a payment method is specified via checkout, a processing fee up to 2.5% may be charged for changing the payment method. Paying by credit card will incur a 4% fee at the time the invoice is finalized. Please note that you cannot directly cancel an invoice - instead, you must request to cancel an invoice, after which our staff can finish the cancellation. This procedure allows us to clarify your intentions and confirm any applicable penalties.


All invoices will be due within 20 business days of registration. Payments sent via USPS must be postmarked by due date. The SEC reserves the right to charge an additional 5% penalty fee for overdue invoices for each full week payment is not received, to a maximum of 100%.

  • Cancellations received on or before August 1, 2019 will have a 100% money back guarantee.
  • Cancellations received on or before September 1, 2019 will get 50% of money back.
  • Cancellations received after September 1, 2019 will get NO money back.
  • No shows will get NO money back and be charged a $100.00 administration fee.

All Employers must be in their booth by 10:00 AM. Employers who cannot be reached by phone, with the contact information on file, will get NO money back, and will be charged a $100.00 administration fee.


Company check-in for exhibition halls is: 7:00 AM to 9:30 AM.

The SEC does not assume responsibility for any lost or stolen items. This includes objects left at your booth overnight or during the career fair and items shipped by a third party.

We collect information from you when you register on our site, including your name, e- mail address, mailing address, phone number and credit card information. You may, however, visit our site anonymously. Any of the information we collect from you may be used to process transactions. Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company or individual for any reason without your consent, other than for the express purpose of The Expo. The email address you provide will only be used to send you information and updates pertaining to your involvement in the Expo. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect others or our rights, property, or safety. However, non- personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses. Additionally, we do not use cookies on our site. We implement a variety of security measures, including a secure server, to maintain the safety of your personal information when you enter, submit, or access your personal information. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our payment gateway providers database only to be accessible by those authorized with special access rights to such systems, who are required to keep the information confidential. After a transaction, your private information (credit cards, social security numbers, financials, etc.) will not be stored on our servers.

Occasionally, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

We are in compliance with the requirements of COPPA (Childrens' Online Privacy Protection Act); we do not collect any information from anyone under 13 years of age.

Acts of God, such as adverse weather and natural disasters, that prevent registered companies from attending the Expo will be treated on a case-by-case basis. Refunds will be given at the discretion of the SEC.


The Wine & Cheese Reception


Reception Information

The Student Engineers' Council (SEC) at Virginia Tech invites your recruiters to attend the annual Engineering Exposition Wine & Cheese Reception. We host this complimentary event to welcome and thank company representatives for their attendance.

This year’s reception will be from 6-8 PM on Tuesday, September 10th, in Goodwin Hall. The reception will include complimentary food and drinks, speakers, lab tours, and ample time for networking with student design teams and fellow recruiters.

If you have any questions regarding the reception, please reach out to the Student Engineers’ Council Wine & Cheese contact, Alexandra Peck, at ajpeck@vt.edu.

Please sign up for this event if you plan to attend. The sign up is not currently available, but when it becomes availble, a link to it will be posted here.


Schedule of Events


Tuesday, Wednesday, and Thursday, September 10th-12th (Expo)

8 am - 10 am Exhibitor check-in: Jamestown Room (204) Squires Student Center
8 am - 10 am Exhibitors set-up (Hollins Exposition Services will be present)
8 am - 10 am Breakfast in Williamsburg (226) for Exhibitors
10 am - 4 pm Exhibits open to students
11 am - 1 pm Lunch available in Williamsburg (226) for Exhibitors
4 pm - 5 pm Exhibitors break-down
5 pm All Exhibitors not attending the following day must vacate their booths
6 pm - 8 pm (ONLY TUESDAY) Wine & Cheese Reception: Goodwin Hall Atrium

Wednesday, Thursday, and Friday, September 11th-13th (Interviews)

7 am - 8 am Interview check-in
8 am - 5 pm Interviews
8 am - 10 am Breakfast
5:30 pm All Interviewers must vacate their booths