Employer Information


The 39th Engineering Exposition at Virginia Tech

The Engineering Expo at Virginia Tech is the second largest student-run career fair in the country. This career fair provides an opportunity for employers to visit Virginia Tech, and share with students more information on the positions they need to fill. Employers often have internships, co-op positions, and full time jobs.

The Student Engineers' Council works hard to make this an outstanding event for employers as well as students.


Read More About...

Engineering Expo Registration Checklist

Follow each step to complete your registration. These steps need to be completed in order.

 

Booth Assignments


Booth Types

Booth Size Location
Standard 8ft x 6ft Randomly assigned
Platinum Sponsor 10ft x 6ft Commonwealth Ballroom

Booth Numbering

Location Range Floorplan
Commonwealth Ballroom 101-710
Old Dominion Ballroom 11-56
Squires Student Center Lobby 61-68
Owens Banquet Hall 801-1018

Sponsoring the SEC


Levels of Expo Sponsorship

Silver
Gold
Platinum
Diamond
Guarantees Booth in Commonwealth Ballroom (Main Location)
Logo on Student Page
Two Additional Attendees (4 Total)
Invitation to attend the 2019 Leadership in Engineering Conference for Recruitment
Logo on Homepage
Six Additional Attendees (8 Total)
One Full Day Interview Booth
Guarantees Priority Booth
Donation of $5000 to Student Organizations through Competitive Process
Assistance in Planning On-Campus Info Sessions
Custom booth placement

Sponsoring the SEC

The SEC places a high value on all employers who elect to become a sponsor of the Expo.

Your sponsorship supports our endowment efforts and student design projects:

  • $700,000 Student Engineers' Council Design Team Endowment Fund
    The Design Team Endowment Fund is meant to assist senior level design teams, as well as competition teams, purchase parts, software, and various other needs for their projects. Each year the SEC funds 60 different Design Teams.
  • $1,000,000 (Goal) Lynn Nystrom Engineering Organization Fund
    The Engineering Organization Fund is meant to assist all of our engineering organizations here at Virginia Tech fulfill their organizational goals, whether those be teaching robotics to underclassmen, professional development or representing Virginia Tech's motto of Ut Prosim (that I may serve) in service locally and abroad. Each year the SEC funds over 50 different organizations.

Engineering Expo Prices


Booth Prices

See "Sponsorship" section for what is included in each package.

All packages include a standard 8ft x 6ft booth and 2 attendees.

Package One Day Price Two Day Price
Basic $850 $1700
Silver $1350 $2000
Gold $1850 $2500
Platinum No One Day Option $5000
Diamond $10000 No Two Day Option

Add-Ons

Item One Day Price Two Day Price
Additional Attendee $75 $100
Additional Booth $850 $1700
Interview Booth $200 $400
Company Flyer at Student Check-In N/A $200
Company Logo Projected in Squires N/A $200
Company Logo on Website Home Page N/A $500

Shipping Your Booth


We ask that you ship your booth materials to Hollins Exhibition Services in Roanoke, VA; they are our partners and provide an excellent service. A shipping packet, with additional information, will be provided to all registrants closer to the date of the Expo when booth numbers are available.

Your materials must be shipped to:

Company name and booth number
c/o Hollins Exhibition Services
7615 Williamson Road NW
Roanoke, VA 24019


Policies


The SEC offers two methods with which to pay for invoices: checks and credit card. While we can process your card by taking information over the phone, it is far more secure to do so online. Credit card transactions will incur an additional 4% processing fee. Check payments have no additional fees. To pay by check, please address the check to "Student Engineers' Council at Virginia Tech" with your company’s name in the memo and mail to the following address:


Student Engineers' Council

328 Whittemore Hall

1185 Perry St

Blacksburg, VA 24060


After a payment method is specified via checkout, a processing fee up to 2.5% may be charged for changing the payment method. Paying by credit card will incur a 4% fee at the time the invoice is finalized. Please note that you cannot directly cancel an invoice - instead, you must request to cancel an invoice, after which our staff can finish the cancellation. This procedure allows us to clarify your intentions and confirm any applicable penalties.


All invoices will be due within 20 business days of registration. Payments sent via USPS must be postmarked by due date. The SEC reserves the right to charge an additional 5% penalty fee for overdue invoices for each full week payment is not received, to a maximum of 100%.

  • Cancellations received on or before August 1, 2018 will have a 100% money back guarantee.
  • Cancellations received on or before September 1, 2018 will get 50% of money back.
  • Cancellations received on or before September 10, 2018 will get NO money back.
  • No shows will get NO money back and be charged a $100.00 administration fee.

All Employers must be in their booth by 10:00 AM. Employers who cannot be reached by phone, with the contact information on file, will get NO money back, and will be charged a $100.00 administration fee.


Company check-in for exhibition halls is: 7:00 AM to 9:30 AM.

The SEC does not assume responsibility for any lost or stolen items. This includes objects left at your booth overnight or during the career fair and items shipped by a third party.

We collect information from you when you register on our site, including your name, e-mail address, mailing address, phone number or credit card information. You may, however, visit our site anonymously. Any of the information we collect from you may be used to process transactions. Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company or individual for any reason, without your consent, other than for the express purpose of The Expo. The email address you provide, will only be used to send you information and updates pertaining to your involvement in the Expo. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect others or our rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses. Additionally, we do not use cookies on our site. We implement a variety of security measures, including a secure server, to maintain the safety of your personal information when you enter, submit, or access your personal information. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our payment gateway providers database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential. After a transaction, your private information (credit cards, social security numbers, financials, etc.) will not be stored on our servers.

Occasionally, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

We are in compliance with the requirements of COPPA (Childrens' Online Privacy Protection Act); we do not collect any information from anyone under 13 years of age.


The Wine & Cheese Reception


Reception Information

The Student Engineers' Council (SEC) at Virginia Tech invites your recruiters to attend the annual Engineering Exposition Wine & Cheese Reception. We host this complimentary event to welcome and thank company representatives for their attendance.

his year’s reception will be from 6-8 PM on Tuesday, September 11th, in Goodwin Hall. The reception will include complimentary food and drinks, speakers, lab tours, and ample time for networking with student design teams and fellow recruiters.

If you have any questions regarding the reception, please reach out to the Student Engineers’ Council Wine & Cheese contact, Alexandra Peck, at ajpeck@vt.edu.

To sign up for this event, please go to This Link


Schedule of Events


Tuesday & Wednesday, September 11th-12th (Expo)

8 am - 10 am Exhibitor check-in: Jamestown Room (204) Squires Student Center
8 am - 10 am Exhibitors set-up (Hollins Exposition Services will be present)
8 am - 10 am Breakfast in Williamsburg (226) for Exhibitors
10 am - 4 pm Exhibits open to students
11 am - 1 pm Lunch available in Williamsburg (226) for Exhibitors
4 pm - 5 pm Exhibitors break-down
5 pm All Exhibitors not attending Wednesday must vacate their booths
6 pm - 8 pm (ONLY TUESDAY) Wine & Cheese Reception: Goodwin Hall Atrium

Wednesday & Thursday, September 12th-13th (Interviews)

7 am - 8 am Interview check-in: Cassell Coliseum Lobby (interviewers will be provided meal cards)
8 am - 5 pm Interviews in Cassell Coliseum
8 am - 10 am Breakfast in Williamsburg (226) for Exhibitors
5:30 pm All Interviewers must vacate their booths