Shipping Your Booth
We ask that you ship your booth materials to Hollins Exhibition Services in Roanoke, VA; they are our partners and provide an excellent service. A shipping packet, with additional information, will be provided to all registrants closer to the date of the Expo when booth numbers are available.
Your materials must be shipped to:
Company name and booth number
c/o Hollins Exhibition Services
7615 Williamson Road NW
Roanoke, VA 24019
The SEC offers two methods with which to pay for invoices: checks and credit card. While we can process your card by taking information over the phone, it is far more secure to do so online. Credit card transactions will incur an additional 4% processing fee. Check payments have no additional fees. To pay by check, please address the check to "Student Engineers' Council at Virginia Tech" with your company’s name in the memo and mail to the following address:
Student Engineers' Council
328 Whittemore Hall
1185 Perry St
Blacksburg, VA 24060
After a payment method is specified via checkout, a processing fee up to 2.5% may be charged for changing the payment method. Paying by credit card will incur a 4% fee at the time the invoice is finalized. Please note that you cannot directly cancel an invoice - instead, you must request to cancel an invoice, after which our staff can finish the cancellation. This procedure allows us to clarify your intentions and confirm any applicable penalties.
All invoices will be due within 20 business days of registration. Payments sent via USPS must be postmarked by due date. The SEC reserves the right to charge an additional 5% penalty fee for overdue invoices for each full week payment is not received, to a maximum of 100%.
- Cancellations received on or before August 1, 2019 will have a 100% money back guarantee.
- Cancellations received on or before September 1, 2019 will get 50% of money back.
- Cancellations received after September 1, 2019 will get NO money back.
- No shows will get NO money back and be charged a $100.00 administration fee.
All Employers must be in their booth by 10:00 AM. Employers who cannot be reached by phone, with the contact information on file, will get NO money back, and will be charged a $100.00 administration fee.
Company check-in for exhibition halls is: 7:00 AM to 9:30 AM.
The SEC does not assume responsibility for any lost or stolen items. This includes objects left at your booth overnight or during the career fair and items shipped by a third party.
We collect information from you when you register on our site, including your name, e-
mail address, mailing address, phone number and credit card information. You may,
however, visit our site anonymously. Any of the information we collect from you may be
used to process transactions. Your information, whether public or private, will not be
sold, exchanged, transferred, or given to any other company or individual for any
reason without your consent, other than for the express purpose of The Expo. The
email address you provide will only be used to send you information and updates
pertaining to your involvement in the Expo. This does not include trusted third parties
who assist us in operating our website, conducting our business, or servicing you, so
long as those parties agree to keep this information confidential. We may also release
your information when we believe release is appropriate to comply with the law, enforce
our site policies, or protect others or our rights, property, or safety. However, non-
personally identifiable visitor information may be provided to other parties for
We implement a variety of security measures, including a secure server, to maintain
the safety of your personal information when you enter, submit, or access your
personal information. All supplied sensitive/credit information is transmitted via Secure
Socket Layer (SSL) technology and then encrypted into our payment gateway providers
database only to be accessible by those authorized with special access rights to such
systems, who are required to keep the information confidential. After a transaction,
your private information (credit cards, social security numbers, financials, etc.) will not
be stored on our servers.
Occasionally, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
We are in compliance with the requirements of COPPA (Childrens' Online Privacy Protection Act); we do not collect any information from anyone under 13 years of age.
Acts of God, such as adverse weather and natural disasters, that prevent registered companies from attending the Expo will be treated on a case-by-case basis. Refunds will be given at the discretion of the SEC.
The Wine & Cheese Reception
The Student Engineers' Council (SEC) at Virginia Tech invites your recruiters to attend the annual Engineering Exposition Wine & Cheese Reception. We host this complimentary event to welcome and thank company representatives for their attendance.
This year’s reception will be from 6-8 PM on Tuesday, September 10th, in Goodwin Hall. The reception will include complimentary food and drinks, speakers, lab tours, and ample time for networking with student design teams and fellow recruiters.
If you have any questions regarding the reception, please reach out to the Student Engineers’ Council Wine & Cheese contact, Alexandra Peck, at firstname.lastname@example.org.
Please sign up for this event if you plan to attend. The sign up is not currently available, but when it becomes availble, a link to it will be posted here.